Terms & Conditions

6. The Instructing Party will pay the Medical Expert the fee as per the accepted fee structure for conducting the consultation/examination and producing the medical report.

The Medical Expert will also invoice for room rental, reasonable travel and other expenses at cost. Mileage will be charged at 40p per mile. Copies of receipts will be provided should they be requested.

• Further instruction for addendums or review of records will be charged at the Medical Experts hourly rate and must be agreed with the Instructing Party before the Medical Expert will carry out any relevant work.

• Upon disclosure of the report, should the opposition wish to raise questions; the Medical Expert will charge his hourly rate. Where the Medical Expert is required to undertake further duties (e.g. discussion with counsel, appearing at court etc), fees and disbursements will be agreed on a case by case basis.

• The fees reflect the time spent on the case including attendance at Court, whether evidence is given or not.
  • The Medical Expert will agree to payment terms of up to 3 months. Should the Instructing Party be unable to meet these terms the Medical Expert must be informed in writing as soon as possible outlining the reason for the delay and extension may be considered.

• Due to the time the Medical Expert spends reading and collating the medical records prior to the interview and examination we expect at least 7 working days’ notice of any appointment cancellation.

• Should the instruction be cancelled altogether or settled but an appointment has been offered there will be a £300 administration fee for instructions cancelled within 6 weeks of the offered appointment date and a £100 administration fee for notice of cancellation of instruction with more than 6 weeks’ notice, this is for time taken to arrange the appointment with the client/solicitor, organisation of room availability at the agreed venue, letter confirmation to the client/solicitor and any chasing of instruction and medical records.

• Where a client fails to attend an appointment, or fails to give at least 7 working days’ notice of cancelling the interview and examination, the Medical Experts hourly fee will be incurred £300.

• Where cancellation of a Court attendance occurs the Medical Experts Court attendance fee will be incurred: between 14 days and 7 days’ notice = £1200 per day requested, less than 7 days’ notice £2400 per day requested.

• Any documents forwarded in paper form will be scanned and saved in PDF format; all paper records will then be confidentially destroyed. A flat charge of £60 will be made for this service.

5. In cases where there are many lever arch files of documents then a flat charge of £60 will be made for this service for the first file; there will be a further charge of £12  for each additional lever arch sized file scanned.  If further documents are sent at a later date, then there will be a charge of £18 for each additional file scanned. If you require the documents returning this can be arranged but a charge will be made to cover P&P, we can however supply a copy of the records on disc.

If some of the documents received within the bundle are too poor to read or copy, these will be returned in a PDF format and the Instructing Party will be asked if they would like to replace these so that we can update the expert. If no contact is received within 7 days, it will be assumed that you are happy for the expert to continue with the current documentation.

If the expert requires a Chaperone in attendance. This will be charged at £100.

PROHIBITED ACTS

• Waivers or amendments to this contract or any of the Conditions shall be effective only if made in writing and signed by the parties.

EXPERTS FEE STRUCTURE